Because it can result in conflicts of interest that could compromise the independence, objectivity, and professionalism of KFTD staff, handling gratification has become crucial to the company.ย
Additionally, it may be classified as bribery and is included as one of the components of corruption that could damage KFTD‘s integrity and reputation and result in legal consequences.
Receiving and Requesting Gratification
It is completely forbidden for Kimia Farma Trading & Distribution employees to accept or request any kind of gratification from third parties, including gifts, souvenirs, and entertainment, either directly or indirectly.ย
The prohibition includes interactions with suppliers, competitors, associates, and business partners. It is against the law for employees to take any refund or extra personal benefits that can create conflicts of interest.
Employees are required to politely decline gifts or entertainment that are contrary to company policies and provide an explanation if such offers are made. They might also have to inform the third party of these guidelines to raise awareness.
Giving Gratification
Employees are also forbidden from providing direct or indirect gratification to third parties with the aim of obtaining unauthorized information or influencing their actions about their jobs and responsibilities. This includes avoiding giving presents or providing entertainment that can damage the company’s reputation.
Implementation and Control of Gratification
Every employee and all other parties involved with KFTD need to be aware of and understand these rules to ensure that the gratification guidelines are implemented effectively.ย
The company’s units are responsible for several tasks, such as disseminating circulars regarding the prohibition, running awareness campaigns, and integrating the prohibition on gratification into procurement procedures.
Control
Controlling gratification goes through several stages: reporting, verification, analysis, and follow-up. Employees must use specified documents to report any instances of gratification, regardless of whether they involve giving, refusing, or accepting.ย
The reports must include full information about the incident, such as the identity of the persons involved, the type of gratification received, and any supporting documents.
Follow-up Actions on Allegations of Gratification Practices
The company has set up a Whistle Blowing System (WBS) through which employees, third parties, or the general public can report potential gratification practices in addition to self-reporting.ย
Reports received via the WBS are first reviewed by assigned personnel and then sent to the CEO and the Ethics Committee for further review.
The CEO can approve an inquiry by a committed team to collect relevant information and conduct an in-depth investigation after receiving a report. Based on the findings, the CEO may then choose to apply sanctions or penalties to those who were found to have participated in gratification practices.
By implementing control measures thoroughly and actively following up, KFTD protects its reputation and promotes an environment of transparency and accountability among its stakeholders and employees.